Whova is hiring a full-time HR/ Administrative assistant who will be responsible for new hire onboarding and paperwork, employee benefits, career fair coordination, recruiting, compliance, billing, and other business operations. A bachelor's degree is required ( including 2025 graduates ). It is required to commute to the office in San Diego.
Why Join Whova?
❤️ Make a difference! Our goal is to change lives with our product.
📈 Work on exciting and impactful projects
💼 Fantastic opportunities for career growth and development
🤝 Fun, authentic, and supportive team environment
Whova is a fast-growing company with a top product in our space, supporting events in 100+ countries. Our brand-name customers include US-Bank, Stanford, L’Oreal, Hilton, LEGO, Microsoft, NASA, IKEA, TEDx, etc. We are proud to be recognized as one of the Best Places to Work in San Diego 🏖️ 5 years in a row, and also won the ⏫ Fastest Growing Private Companies award for 3 years. Recently Whova won the Event Technology Awards’ Best Product Team Award 🏆, People’s Choice Award 🏅 and also Best Event APP Award.
** Award-winning workplace: **
What We’re Looking For:
❓ Relentless curiosity
🤗 empathetic and engaging
📅 Strong organizational skills
🎯 Goal-driven mindset
🧩 Excellent problem-solving skills
How You will Make an Impact
🗣️ Assist with routine HR projects such as new hire orientation, compliance, time off request handling, and employee benefits
📊 Develop and improve HR policies throughout the organization and ensure the right execution
🤝 Contribute to recruiting through interview coordination, talent sourcing, career fair preparation and moderation, and improving the overall recruiting process
🎉 Prepare company-wide events and company-provided lunch ordering
🗂️ conduct purchase orders, inventory management, vendor relations, and day-to-day office management tasks
✏️ Assist with the day-to-day business such as invoicing, bookkeeping, billing, reconciliation, etc
😊 Create a positive and collaborative company culture
🛠️ Perform additional administrative duties and assignments that help ensure a smooth and efficient business process
Necessary Skills and Experience
✍️ Organized, detail-oriented, self-disciplined, and self-learning
🧑💻 Strong work ethic with high desire to accomplish assigned objectives successfully
🚀 Initiative, proactive, and willing to work hard and take feedback
📚 Positive thinking and growth mindset
🔒 Discreet and professional demeanor; displays sensitivity to confidential matters.
👥 Collaborative, initiative, and proactive rather than passively waiting for work assignment
💬 Business acumen and the ability to professionally interact with people inside and outside the company
🤹♂️ Ability to multitask in a fast-paced office environment with well-honed time-management skills
💼 1-2 years of related experience will be a plus.
🎓 Required Education: Bachelor's Degree
What You will Gain
💰 Annual salary ($45K-$46K, based on experiences on human resources, administrative assistance, and/or business operations )
🏖️ Health insurances, HSA, 401(K), paid sick and vacation leave
🍲Two company-provided lunches each week
🏡 Working from home every Friday
🏆 Various experiences in HR, communication, and business operations in a fast-growing software company
📈 Fast-growing career potential
❤️ Fun, upbeat, and collaborative office environment
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